Supplier Qualification Decision Check
What supported qualifying this supplier, and who authorized it?
Check the reasoning behind a supplier qualification decision.
You finish with A brief, a readiness count and next actions.
Purchases are final unless a file cannot be delivered or opened, in which case we replace it or refund the price. See Terms, Section 3B.
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Fictional example
“Supplier passed the on-site audit and was qualified.”
One site's certificate was not verified. No one recorded accepting that.
Fictional example
“Supplier passed the on-site audit and was qualified.”
One site's certificate was not verified. No one recorded accepting that.
A record can say one thing and leave one question open.
Set the assessments and approvals in order, from the need to the approval, and test the basis for approval.
This example is fictional. It shows where to look. It does not decide whether a decision was acceptable.
Inside the workbook
Four pages from the fillable PDF, exactly as you receive it. Choose a page to read it here. Nothing on this page replaces the PDF.
Response template
Put one decision through it.
Choose one decision you need to be able to explain, then examine what its records support.
- Bring one decision and its records.The qualification record, the assessments, and the approvals in the order they happened.
- Answer from the record, not from memory.If you cannot point to where an answer is written down, it is not in the record yet. That is the finding.
- Bring it together in the brief.The questions most likely to be challenged, the exposure that remains, and your recorded conclusion and next actions.
Leave with a clearer view of what your record can support.
A brief, a readiness count and next actions.
- Where the record answers. The answers you can point to, with the record behind each.
- Where it does not. The exposure that remains, set out so it can be repaired or escalated.
- What to do next. Your recorded conclusion and next actions.
Choose the decision you want to examine.
Use the Supplier Qualification Decision Check to connect your answers to the records, and to see which questions remain.
A structured review of your own records. It is not a compliance determination, and it does not predict inspection outcomes.
$39 · Fillable PDF · Delivered by private link to your email. Purchases are final unless a file cannot be delivered or opened, in which case we replace it or refund the price. See Terms, Section 3B.
Product details
What is included
- The records behind the qualification, and twelve questions on the basis for approval
- The assessments and approvals in sequence, and the path from need to approval
- The questions you would face if the supplier were challenged
- A brief, a readiness count and next actions, in an 18-page fillable PDF
Who should use it, and who does what
- A supplier is about to be qualified and you want the basis for approval and who authorized it written down.
- A qualified supplier is now being challenged.
- You need to show the order of assessments and approvals from need to approval.
The executive
Reads the first page and the results: the readiness count, the exposure and the next actions. Decides on anything marked for escalation.
The decision owner
Completes the rest from the record. Brings: the qualification record, the assessments, and the approvals in the order they happened.
When the tool is complete, the Readout turns the counts into one page the executive can read at a glance.
The four lenses it leans on
Each tool tests a decision against the evidence, judgment, risk and authorization behind it. The markers show which ones this tool leans on most.
- Evidenceprimary
- Judgmentsecondary
- Risksecondary
Where it stops
- It tests the reasoning behind a qualification. It does not audit the supplier or replace your supplier qualification procedure.
- It does not decide for you, and it does not state that a decision is compliant or ready for inspection.
- It is a fillable PDF you complete from your own records. Every worked example in it uses a fictional decision and says so.
- It is not legal or regulatory advice.
Other tools
If a check shows a gap, the next step is the record itself. See the Inspection Response Record.